Can I use my own font on a university PC?

University PCs are admin protected and do not allow for installation of software, apps or fonts. This is a security measure both for our PCs and network, alongside protecting our students whilst using our PCs.

However, depending on what you want to use your font for, there are a couple of ways to use a personal font on a University PC.

In both Word and PowerPoint you can embed a TrueType and OpenType font into a document for use on PCs without the font. To do this you need to follow these steps:

On the document or presentation with the font you wish to use:

  1. Click on file in the toolbar and choose 'options'.
  2. Click on 'save' on the left hand side of the window that opens.
  3. Tick the box 'Embed fonts in the file'
  4. You will see two checkboxes - such as Embed only the characters used in the presentation, and Do not embed common system fonts.

    Selecting Embed only the characters used in the presentation reduces the file size but limits editing of the file using the same font. This checkbox is common for both PowerPoint and Word.

    In Word, selecting Do not embed common system fonts may increase the file size but is best for allowing others to edit the document and keep the same font.

    In PowerPoint, the second checkbox is slightly different. You can select the Embed all characters (best for editing by other people) check box if other people may edit the document. .
  5. Click 'OK'.
  6. Save the file as you would normally.

This will then embed the font into the document or presentation and allow you to make use of the font on any PC that doesn't have that font installed.


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